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Transferring Rensselaer Records

As part of its mission, the Institute Archives is charged with the collection and preservation of Institute records possessing permanent administrative, legal, fiscal, and historical value.

The decision to preserve records for administrative, legal and fiscal purposes is the responsibility of the Institute's officers and administrators in consultation with the Institute Archivist. The decision to select and preserve records of historical value is the responsibility of the Institute Archivist. The purpose of collecting such records is to provide documentation of the development and growth of the Institute, particularly of its primary functions of teaching and research, its role in the community at large, the activities of its student body and alumni, and the development of its physical plant and grounds. Priority is given to those records that reflect the activities of Institute offices and committees which formulate or approve Institute or division-wide policy as well as faculty and administrative involvement in these activities.

Recorded information documenting the above activities is collected regardless of format, and includes: administrative papers and files; pictorial materials; sound recordings; printed material; maps; motion picture film and video tape.

The following steps must be completed before a records transfer:

1) Review Guidelines for Depositing Records in the Institute Archives and follow the instructions for preparing records.

2) Complete a Records Transmittal Form for each container.

3) Arrange for the records transfer by contacting Moving & Transportation Services, x8256.

4) Contact the Archives, x8340. Records will not be accepted unless the delivery is confirmed with Archives' staff.